Getting Started with Netscape Mail & Newsgroups
Using the Mail Account Setup Wizard
The very first time you launch Mail, if you have not already set up an account,
Mail displays the Account Wizard so you can create an account. Later, you can
add additional mail and newsgroup accounts
from the File menu of the Mail window by choosing New, then Account.
The Wizard asks you to provide required information, such as your user name
and email address. If you do not know a setting, you can exit the Wizard and
consult your Internet service provider (ISP) or help desk.
Setting Up an AOL or Netscape WebMail
To set up an AOL or Netscape WebMail account, you only need to provide your
email address and the name you would like to use for the account (your user
name).
Setting Up Mail Accounts with an ISP or Email Provider
To set up a mail account with an ISP or email provider, you'll need to provide:
- your user name
- your email address
- the incoming and outgoing mail server names
- the incoming server type (IMAP or POP3)
To set up a newsgroup account, you'll need to provide:
- your name
- your email address
- newsgroup server name
- account name
To set up a new mail or newsgroup account, begin from the Mail Window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- Click New Account to activate the New Account wizard.
- Choose the type of account you want to set up, and click Next. The information
the wizard asks you to provide depends on the type of account you are setting
up. The rest of the steps in this section assume you are setting up an account
with an ISP or email provider.
- In the Identity section, enter your name (as you would like it to appear
in the "From" field of messages you send) and email address, and click Next.
- In the Server Information section, select the type of incoming mail server
(IMAP or POP3). Enter the incoming server name
and the outgoing (SMTP) server name (this is the name of the mail server that
sends your messages, and is also known as your SMTP host). Then click Next.
Note: Only one outgoing mail server (SMTP) needs to be specified,
even if you have several mail accounts. The name of your SMTP host may not
have been reported to you in your ISP information or by your system administrator.
Your SMTP host may be the same as your POP3 or IMAP host. If in doubt, contact
your ISP or system administrator.
- In the User Name section, enter your user name and click Next.
- In the Account Name section, assign a name for this account (for example,
"Work" or "Family"), and click Next.
- Verify that the information you entered is correct. If necessary, verify
the information you entered with your ISP or system administrator.
- Click Finish to set up your account.
You can add additional mail and newsgroup accounts
from the File menu of the Mail window by choosing New, then Account.
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Setting Up Additional Mail and News Accounts
You use the Account Settings dialog box to add a new account, or to change
information for an existing account, including:
- mail and newsgroup server settings (for example, message deletion and download
preferences)
- storage settings for message copies and folders
- your reply-to address, organization name, and signature
To add a new account or change settings for an existing account, begin from
the Mail Window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- To set up a new mail or news account using the Account Wizard, click New
Account. Be sure to type the account exactly as it is given to you. Click
Next or Back to move through the screens. To cancel your account creation,
click Cancel.
- To specify an account as your default account, select it and then click
the Set as Default button. Your changes will take affect the next time you
start Mail. After you restart, your default account appears as the first
account in your list of accounts in the Mail window. The default account
is the one that you want to log into when you first start Mail. Also, Netscape
Mail automatically checks the default account for new messages when you
first start Mail. (For POP accounts, Mail doesn't download the new messages
until you click Get Msg on the Mail window toolbar.)
- To remove an account and its settings, click the Remove Account button.
- To modify information for the outgoing mail server, click the Outgoing
Server (SMTP) item. See Choosing Outgoing
SMTP Server Settings for more information.
- Click OK to save your changes.
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Changing the Settings for an Account
To view or change information for an existing mail or newsgroup account, begin
from the Mail Window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- Click the account name in the left-hand side of the Account Settings dialog
box. You see information about the account, such as your email address and
signature file, in the right side of the dialog box.
- Click the Server Settings category (beneath the name of you account). You
see the Server Settings section, where you can edit mail or newsgroup server
settings. The settings available depend on the type of server (IMAP, POP3,
or newsgroup server).
Important: If you need to change server type, server name, or user
name, you must first remove the existing account. Next, you must quit Netscape
and restart it. You can then reopen the Mail & Newsgroups Account Settings dialog
box and recreate the account with the new settings.
- Click the Copies and Folders category. You see the Copy and Folder Settings
section, where you can specify whether to send automatic (blind carbon copies)
messages and where you want to store copies of outgoing messages, message
drafts, and message templates.
- Click the Offline & Disk Space category. You see the Offline & Disk
Space section, where you can specify settings that apply when you are working
offline (disconnected from the Internet).
- Click the Addressing category. You see the Addressing section, where you
can choose addressing settings that override the global directory server settings
specified for all address books in the Preferences dialog box.
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Viewing or Changing Your Identity Settings
This section describes how to view or change your identity settings, such as
your user name, reply-to address, and signature file. If you are not already
viewing the identity settings, begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- Select the account name you want to change.
- In the Account Settings section, type a name for this account, your name,
email address, reply-to address (only if different from your email address),
and organization (optional).
- Select "Attach this signature" and then choose the name of the signature
file you want to attach to your messages. Click Choose to locate the signature
file.
- Select "Compose messages in HTML format" if you prefer to create formatted
text for mail and newsgroup messages using the HTML editor. Leave this item
unchecked to use the plain-text editor. HTML messages can include formatted
text, links, images, and tables, just like a web page. However, some recipients
may not be able to receive HTML messages.
Tip: If you select this option, but you later want to compose a message
or reply to a message using the plain-text editor, hold down the Shift key
and click New Msg or Reply in the Mail window to temporarily choose the plain-text
editor. Shift-clicking the New Msg button or the Reply button switches to
the other editor.
- Click Advanced if you want to choose a different server for outgoing messages.
- Click OK to save your changes.
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Choosing Between IMAP and POP3 Mail Servers
Netscape Mail can work with two types of mail servers: IMAP and POP3. If your
Internet service provider supports both, these descriptions may help you choose
which one to use:
Internet Message Access Protocol (IMAP)
Advantages: Your messages and any changes to them stay on your server,
saving local disk space. Also, you always have access to an updated mailbox,
and you can get your email from multiple locations. Performance on a modem is
faster, since you initially download message headers only.
Disadvantages: Not all ISPs support IMAP.
Post Office Protocol (POP3)
Advantages: Your messages are downloaded to your local computer all
at once, but you can also specify whether to keep copies of the messages on
the server. Most ISPs currently support POP3.
Disadvantages: You must synchronize your local Inbox with your server's
mailbox. This can result in downloading new messages over and over each time
you connect. If you use more than one computer, messages might reside on one
or the other, but not both. POP3 doesn't work as well as IMAP over a slow link
connection. Also, you can't access all mail folders from multiple locations.
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Setting POP Server Information
This section describes how to change POP server settings.
To change your POP server settings, begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- Select the account name and click the Server Settings category name. (If
you chose a POP server when you set up this account, you see your POP server
settings.)
Note: You entered the Server Type, Server Name, and the User Name
when you created this account. You can change the Port assignment if necessary.
- Select from the following options:
- Select "Check for new mail at startup" if you want Mail to automatically
check this account for new messages whenever you start Mail. For POP accounts,
Mail doesn't download the new messages until you click Get Msg on the Mail
window toolbar.
- Select the setting "Check for new messages every ___" and then specify
the number of minutes between mail checks. If you do not select this setting,
you can check for new messages at any time by clicking Get Msg in the Mail
window.
- Select "Automatically download any new messages" if you want Mail to retrieve
messages immediately each time it checks the server.
- Select "Leave messages on server" to store a copy of messages on the mail
server in addition to downloading them to your computer.
- Select "Delete messages on server when they are deleted locally" to remove
messages from the server once you delete them from your computer.
- Select "Empty Trash on Exit" to empty the Trash folder whenever you quit
Mail.
- Click OK to confirm your changes.
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Setting IMAP Server Information
This section describes how to change IMAP server settings.
To view or change preferences for your IMAP server account, begin from the
Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- Select the account name and click the Server Settings category. (If you
chose an IMAP server when you set up this account, you see your IMAP server
settings.)
Note: The Server Type, the Server Name, and the User Name were entered
when you used the New Account Wizard. You may change the Port assignment,
if necessary.
- Select from the following options:
- Select "Use secure connection (SSL)" if your IMAP server is configured
to send and receive encrypted mail. If you are unsure, contact the mail
server administrator or your ISP.
- Select "Check for new mail at startup" if you want Mail to check this
account automatically for new messages whenever you start Mail.
- Select "Check for new messages every ___" and then specify the number
of minutes between mail checks. If you do not select this setting, you can
check for new messages at any time by clicking Get Msg in the Mail window.
- Choose a method for deleting messages:
- Move deleted messages to the Trash folder. (Recommended)
- Mark messages as deleted and remove them only when you compact a folder.
- Remove deleted messages immediately.
- Select "Clean up (Expunge) Inbox on Exit" to remove deleted messages from
the Inbox when you exit Mail. Choose this if you chose to mark messages
as deleted.
- Select "Empty Trash on Exit" to empty the Trash folder whenever you quit
Mail.
- Click OK.
Advanced IMAP Server Settings
This section describes how to change advanced IMAP server settings.
Note: In most cases, advanced IMAP server settings are automatically
supplied by the server. If you are unsure about the settings for this dialog
box, consult your ISP or system administrator before proceeding.
To change advanced IMAP server settings, begin from the Mail window.
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- Select the account name and click the Server Settings category.
- Click Advanced to set additional IMAP options, such as:
- the IMAP server directory path
- showing only "subscribed folders"
- support for subfolders
- any personal and public (shared folder) namespaces for this directory
- Click OK, and then click OK again to close.
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Setting Newsgroup Server Information
This section describes how to change newsgroup server settings.
To change newsgroups server settings, begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- Select the account name and click the Server Settings category. (If you
chose a newsgroup server when you set up this account, you see your newsgroup
server settings.)
Note: The Server Type, the Server Name, and the User Name were entered
when you used the New Account Wizard. You may change the Port assignment,
if necessary.
- Select from the following options:
- Select "Use secure connection (SSL)" if your server is configured to send
and receive encrypted messages. If you are unsure, contact the mail server
administrator or your ISP.
- Select "Check for new messages every ___minutes" and then specify the
number of minutes between message checks. If you do not select this setting,
you can check for new messages at any time by clicking Get Msg in the Mail
window.
- Select "Ask me before downloading more than ___ messages" to conserve
disk space and download time, by setting a limit for the number of messages
you can retrieve at one time.
Note: The path to the newsrc file is displayed for your information.
The newsrc file stores information about the newsgroups to which you are
subscribed, and the messages you have read in each newsgroup.
- Click OK.
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Choosing Settings for Copies and Folders
This section describes how to choose settings for sending automatic copies,
and also to choose settings for storing copies of outgoing messages, message
drafts, and message templates.
By default, Netscape Mail stores copies of your outgoing messages in the Sent
folder for the current account. Netscape Mail also stores message drafts in
the Drafts folder and message templates in the Templates folder for the current
account.
To change your settings for copies and folders, begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- Select the account, and click Copies and Folders. You see the Copy and Folder
Settings section.
- Select from the following options:
- Select where to store copies of your outgoing mail and newsgroup messages.
If you don't want to use the default Sent folder for the current account,
click Other and then choose an account and then choose the folder for storing
copies.
- Select whether you want to send a blind carbon copy (bcc) to yourself
or another addressee, and enter the address.
- Select where to store message drafts. If you don't want to use the default
Drafts folder for the current account, click Other and then choose another
account and folder for storing drafts.
- Select where to store message templates. If you don't want to use the
default Templates folder for the current account, click Other and then choose
another account and folder for storing templates.
- If you want Mail to display a confirmation dialog box when you save a
draft message or a template, check "Show confirmation dialog when saving
messages." If checked, a dialog box will appear when you save a draft or
template to remind you where Netscape Mail is saving the draft or template.
- Click OK to confirm your changes.
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Choosing Offline and Disk Space Settings
You use the Offline & Disk Space settings to set up an account so that you
can use it while offline (disconnected from the Internet). The settings available
depend on the type of account. For more information, see:
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Choosing Addressing Settings
You use Addressing settings to override the global LDAP server settings specified
for all address books in the
Preferences dialog box. LDAP server settings affect the behavior of address
autocompletion, and you can change these settings for each account if necessary.
Address autocompletion uses your address books to find matching entries when
you type email addresses in the addressing area of the Compose window.
To change your global LDAP server settings, begin from the Mail window.
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- Locate the account and click the Addressing category.
- Select one of the following options:
- Use my global LDAP server preferences for this account: This
is the default. Select this if you don't want to override the global LDAP
server preferences for this account.
- Use a different LDAP server: Select this option and then choose
another LDAP server from the list if you want to use a different LDAP
directory server for address autocompletion with this account.
- If necessary, click Edit Directories to edit individual directory server
settings, add a directory server, or delete a directory server. For more information,
see Adding and Removing LDAP Directories.
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Choosing Outgoing SMTP Server Settings
Even if you have multiple mail or news accounts, you generally need to specify
only one outgoing (SMTP) server to handle the delivery of your outgoing mail.
To change Outgoing Server (SMTP), begin from the Mail window.
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- Select the Outgoing Server (SMTP) category.
- Select from the following options:
- Server name: Mail uses the outgoing (SMTP) server name that you
entered using the New Account Wizard. To change the outgoing (SMTP) server
name, type it in Server Name field.
- Use name and password: If your SMTP server requires authentication
to send mail, select this option to be prompted to enter your user name
and authentication password the first time you send mail. Then enter your
user name. The first time you send mail, you will be prompted to enter your
authentication password.
- Use secure connection (SSL): If your outgoing SMTP server is configured
to send encrypted mail, you can choose how often you want to use SSL (Secure
Sockets Layer). If you are not sure which option to choose, check with your
ISP or system administrator.
- Advanced: Click this option to set up additional outgoing SMTP
servers. Keep in mind that using more than one SMTP server can cause errors
in sending mail.
- Click OK to confirm your changes.
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Using Instant Messenger with Netscape Mail
If you use Instant Messenger (IM), Netscape Mail allows you to quickly correspond
with friends and colleagues while you manage your mail. For example, you can
quickly add entries on your Buddy lists to your address books, and send online
colleagues instant messages from any message window.
Once you've signed on to Instant Messenger, you can see whether the sender
or recipients of incoming Mail messages are signed on as well. When you see
the IM presence icon
to the right of someone's name in the envelope of the message, simply right-click
the person's name, and then select Send Instant Message from the drop-down list
to begin a messaging session.
To log on to Instant Messenger:
- Open the Tasks menu and choose Instant Messenger, or click the Instant Messenger
icon on the status bar.
- Type your screen name and password, and click the Sign on icon.
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Instant Messenger icon |
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Reading Messages
Getting New Messages
When you start Mail, if your default account is an IMAP account, Mail automatically
gets new messages and displays them in the Inbox (the primary message folder).
For a POP account, you must click Get Msg to retrieve your messages. You can
also set up Mail to get new messages at startup and to check for new messages
at timed intervals.
The Mail & Newsgroups icon on the status bar displays a green arrow to notify you when new
messages have arrived.
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New mail notification |
To set up Mail to automatically check for new messages, begin from the Mail
window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- If you have multiple accounts, select an account and click the Server Settings
category for that account.
- Select from the following options:
- In the Server Settings section, select "Check for new mail at startup"
if you want Mail to check this account automatically for new messages
whenever you start Mail. For POP accounts, Mail doesn't download new messages
until you click Get Msg or unless you choose "Automatically download any
new messages".
- Select "Check for new messages every ___" and then specify the number
of minutes between mail checks. If you do not select this setting, you
can check for new messages at any time by clicking Get Msg in the Mail
window.
- Click OK. Your settings take affect the next time you start Netscape Mail.
You can always retrieve messages manually at any time. To get new messages
for the selected account or newsgroup, do one of the following:
- Click Get Msg on the Mail window toolbar.
- Open the File menu (in the Mail window) and choose Get New Messages.
To get new messages for all your mail accounts, begin from the Mail window:
- Click the triangle on the Get Msg button in the Mail toolbar. Or, open the
File menu (in the Mail window) and choose "Get New Messages for".
- Choose Get All New Messages. Netscape Mail retrieves new messages for all
your mail accounts. If you are not currently logged into one of your mail
accounts, Mail first prompts you to enter your user name and password before
retrieving new messages for that account. (If you have already stored your
user name and password using the Password Manager, Mail doesn't prompt you
for this information.)
To get new messages for a specific mail account, begin from the Mail window:
- Click the triangle on the Get Msg button in the Mail toolbar. Or, open the
File menu (in the Mail window) and choose "Get New Messages for".
- Choose the account for which you want to retrieve mail.
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Mail & Newsgroups icon |
Note: The first time you retrieve messages for an account, Mail asks
you for your password, at which time you can choose to have Mail store your
password in the Password Manager.
Password Manager can save all your user names and passwords on your own computer
in a file that's difficult, but not impossible, for an intruder to read.
[ Return to beginning of section ]
Choosing How You View the Mail Window
You can customize the layout of the Mail window (the window you see when you
choose Mail&News from the Tasks menu):
- Open the View menu and choose Toolbars to show or hide the Mail toolbar
or the status bar.
- Open the View menu and uncheck My Sidebar to hide My Sidebar.
- Expand and collapse any pane to switch between a three-pane or two-pane
view. Choose a default view in the Mail and
Newsgroup Preferences panel. If you change the default view, you must exit
Mail and then restart to have your change take effect.
[ Return to beginning of section ]
Sorting and Threading Messages
To sort messages by categories such as subject, sender, date, or priority,
begin from the Mail window:
- Click the appropriate label (column heading) in the message list window.
Or, open the View menu, choose Sort, and then select the label you want to
sort by.
To group messages by threading (subject), so each message is grouped with all
its responses:
- Click the thread button to the left of the Subject, Sender, and Date column
headings.
To help you identify unread messages in a collapsed thread where you've read
the parent message, Netscape Mail underlines the parent message.
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Thread button |
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Saving and Printing Messages
To save an email message as a plain-text or HTML file:
- In the Mail window, select the message.
- Open the File menu and choose Save As, and then choose File.
To print a selected message:
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Sending Messages
Composing Mail and Newsgroup Messages
You can address, compose, reply to, or send a new message by doing one of the
following:
- In any Netscape window, open the File menu and choose New, then Message.
- In the Mail window, click New Msg.
- While displaying a message, click Reply, Forward, or Reply All on the Mail
toolbar.
- From the Address Book window, select an address and click New Msg.
Tip: Use the Mail & Newsgroups Account Settings command on the Edit menu to
specify the HTML text editor for composing messages. In the Account Settings
dialog box, select the account, and check "Compose messages in HTML format"
to use the HTML text editor for all messages. If you want to use the plain-text
editor occasionally, you can hold down the Shift key while clicking the New
Msg or the Reply button to use the plain-text editor on an as-needed basis.
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Using the Message Composition Window
Use the Compose window to address, compose, and send email and newsgroup messages.
First specify whether you want to compose messages in plain-text or HTML in
the Account Settings preference
panel (Open the Edit menu and choose Mail & Newsgroups Account Settings).
The Compose window contains the following:
If you've chosen to compose messages using the HTML editor, you see an additional
toolbar with text formatting buttons similar to those in Netscape Composer.
For help using the Compose window, see the Composer
online help.
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Addressing a Message
To address an email message:
- Type the name in the address field.
If you have address autocompletion enabled (it's
enabled by default), simply type the first few letters of the recipient's
name and wait for Mail to complete the address. (Or you can type part of the
name and immediately press Enter to have Mail try to complete the address.)
- If multiple addresses are found, select an address and press Enter.
Note: Use a comma to separate multiple addresses on the same line.
Do not use a comma to separate first or last names. (example: emailaddress1@netscape.com,
emailaddress2@netscape.com, emailaddress3@netscape.com)
- If you want this message to be sent from a different
account, click "From" to select the account you want.
- If necessary, click "To" to choose a different recipient type:
- To: For primary recipients of your message.
- Cc: For secondary recipients (carbon copy).
- Bcc: For secondary recipients not identified to the other recipients,
including those in the cc list (blind carbon copy).
- Reply-To: For recipients to reply to a different email address
other than the one the message is sent from.
- Newsgroup: For posting to a newsgroup.
- Followup-To: For redirecting a newsgroup posting, so that subsequent
replies go directly to the redirected newsgroup instead of the original
newsgroup.
Tip: You can quickly address a message by right-clicking the email
address contained in a message you're reading, and then selecting Send Mail
To from the pop-up menu.
Changing the Account From Which a Message is Sent
If you have multiple mail accounts, the account listed in the From field is
based on the account (or server) you have currently selected when you choose
to create a new message. However, Netscape Mail also allows you to change the
account a message is sent from while you're composing a message. Click the From
field to view a list of your accounts and then select the account you want.
A copy of the message is saved in the Sent folder associated with the account
you sent from.
About Address Autocompletion
Address autocompletion allows you to address email easily from the Compose
window without having to search for names or type complete names. Mail automatically
checks your address books and an LDAP Directory Server (if available) and completes
the name if it finds a unique match. It also prevents mistakes by showing all
possible choices with additional information if it finds multiple matches. Address
autocompletion is enabled by default.
If you don't want to use an address that Mail provides, simply press Backspace
or Delete to erase the address and then enter an alternate address.
To disable address autocompletion:
- Open the Edit menu and choose Preferences.
- Under the Mail & Newsgroups category, click Addressing. (If no options
are visible in this category, click the triangle to expand the list).
- In the Address Autocompletion section, remove the check next to Local Address
Books and LDAP Directory Server.
- Click OK.
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Selecting Message Sending Options
While you're composing a message, you can select these additional message sending
options from the Options menu:
- Select Addresses: The Select Addresses option lets you choose the
recipient's email address from your Address Books. Select an address and then
click To:, Cc:, or Bcc: to address your message.
- Check Spelling: Checks the spelling of the message text. You can
also click Spell.
- Rewrap: If you are composing a message using the plain-text editor,
you can use the Rewrap command to rewrap long lines of quoted text to fit
the Compose window. This command rewraps selected quoted text to the window
width, or rewraps all quoted text if no text is selected. This command is
primarily useful when you are replying to a message where the original message
is quoted in your reply, and the original message contains long lines.
You use the Mail & Newsgroups Account Settings command on the Edit menu to specify
that you want to use the plain-text editor for composing messages. In the
Account Settings dialog box, select the account, and uncheck "Compose messages
in HTML format" to use the plain-text editor for all messages. If you only
want to use the plain-text editor occasionally, you can hold down the Shift
key while clicking the Get Msg or the Reply button to use the plain-text editor
on an as-needed basis.
- Format: Send the message as plain text, or HTML (formatted), or both.
If you choose "Auto-Detect," Mail asks you for the format to use if it's unknown
whether the recipient's mail program can display an HTML message. The format
you choose here overrides the send format you specified using the Preferences
command on the Edit menu.
- Priority: Choose a label or "flag" that indicates whether the message
has lowest, low, normal, high, or highest priority.
- File Sent Message: Choose this if you want to file an additional
copy of the sent message in a different folder than your default Sent folder.
Then select the folder you want.
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Replying to a Message
To reply to an email message:
- Select the message.
- Click Reply to respond to the sender alone.
- Click Reply All to respond to all addressees in the message.
To include the original message each time you reply to any message:
- Open the Edit menu and choose Preferences.
- Under the Mail & Newsgroups category, click Message
Composition.
- Select "Automatically quote the original message when replying."
- Click OK.
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Forwarding a Message
When you forward a message, you can specify how to place new text relative
to the original text: inline (in the body of the message; this
is the default), or as an attachment.
To forward a message:
- Select the message and click Forward.
- Type the name or email address of the recipient.
- Click Send.
To set the default for forwarding messages:
- Open the Edit menu and choose Preferences.
- Under the Mail & Newsgroups category, click Message
Composition.(If no options are visible in this category, click the triangle
to expand the list.)
- Click OK.
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Saving and Editing a Message Draft
To save an email message as a draft so you can complete it later:
To edit a message draft:
- From the Mail window, click the Drafts folder for the account where you
created the message draft.
- Click the message that you want to edit.
- Tip: You can also double-click the message to open it for editing.
This is especially useful if the message pane is closed.
- In the top-right corner of the message, click Edit Draft. (Alternatively,
from the Edit menu, choose Edit Draft.)
- Edit the message as necessary.
- Click Send to send the message or click Save to save the message so you
can complete it later.
[ Return to beginning of section ]
Creating and Using Templates
Templates are useful for formatting messages that you send regularly, such
as weekly status reports. You can save a message as a template from any window
in which it is displayed, including from within a Mail compose window.
To save a message as a template:
- While displaying a message: open the File menu, choose Save As, then Template.
The template file is stored in the Templates folder.
To edit or use a template file:
- In the Mail window, select the Templates folder.
- Double-click the message you want to edit.
- Edit the message, then save it or send it.
[ Return to beginning of section ]
Creating HTML Mail Messages
Using HTML in Your Messages
HTML messages can include formatted text, links, images, and tables, just like
a web page. However, some recipients may not be able to receive HTML messages.
Netscape Mail allows you to compose mail and newsgroup messages using either
the HTML (rich-text) formatting editor or the plain-text editor for each mail
account you have. In addition, you can choose whether your addressees should
receive HTML or plain-text messages by default, and how Mail should handle messages
when it's not known if the addressee(s) can receive HTML formatted email.
To specify whether to use the HTML editor as the default for composing messages,
begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- Select the mail or newsgroup account you want to use.
- Select "Compose messages in HTML format." You see the Formatting toolbar
in the Compose window. Leave this box unchecked to use the plain-text editor
for this account.
[ Return to beginning of section ]
Choosing HTML Mail Sending Options
You can choose the default method Mail uses to handle sending HTML messages
when it's not known whether the recipient's email program can display formatted
email.
To choose HTML sending options for email messages, begin from the Mail window:
- Open the Edit menu and choose Preferences. (If no options are visible in
this category, click the triangle to expand the list.)
- Choose Send Format from
the Mail & Newsgroups category.
Note: This preference applies only to email messages, not to newsgroup
messages.
- Select the option you want and then click OK.
If while composing a message you realize that one or more recipients may not
be able to receive HTML-formatted mail, you can easily convert the message to
a different format when you click Send:
- In the Compose window, open the Options menu and choose Format.
- Select the format you want to use for sending the message:
- Auto Detect (Mail chooses the appropriate format)
- Plain Text Only (may lose formatting such as bold text)
- Rich Text (HTML) Only (some email programs may have trouble displaying
the message)
- Plain and Rich (HTML) Text (this uses more disk space)
- When you've finished composing the message, click Send.
[ Return to beginning of section ]
Specifying Recipients for HTML Messages
You can save time by indicating whether individuals in your address books prefer
to receive either HTML messages or plain text messages.
- Open the Tasks menu and choose Address Book.
- Select the address book on the left and then select the individual's card
on the right.
- Click Edit to display the "Card for" dialog box.
- In the Name tab, use the "Prefers to receive messages formatted as" drop-down
list to select HTML if you know this recipient can read HTML-formatted messages
(such as messages that include include links, images, or tables). If this
recipient can only read messages sent as plain text (no formatting), then
choose Plain Text. If you don't know or are not sure, choose Unknown. If you
choose Unknown, Netscape Mail determines the sending format based on the Send
Format settings for Mail in the Preferences dialog box. If Mail still can't
determine the correct format, Mail will ask you to choose a sending format
when you send the message.
- Click OK.
[ Return to beginning of section ]
Viewing the Message Source for HTML Messages
You can quickly view the HTML and other code that generates an HTML message
you've received:
- Open the message.
- Open the View menu and choose Message Source.
[ Return to beginning of section ]
Using the HTML Mail Question Dialog Box
The HTML Mail Question dialog box appears when you try to send a message to
someone who does not want to receive HTML messages or when Mail cannot determine
whether your recipient can display HTML messages. If you are in doubt, send
a plain-text message.
[ Return to beginning of section ]
Using Attachments
Attaching a File or Web Page
To attach a file to an outgoing email message:
- In the Compose window, click Attach or open the File menu and choose Attach
File. You see the "Enter file to attach" dialog box.
Tip: You can also click inside the Attachments area to attach a file.
- Type the name of the file you want to attach, or select a file from your
hard drive you want to attach.
- Click Open. The file name appears in the Attachments area.
To attach a web page to an outgoing email message:
- In the Compose window, open the File menu and choose Attach Web Page.
- In the dialog box, enter the URL of the page and then click OK. The web
page URL appears in the Attachments area.
[ Return to beginning of section ]
Viewing and Opening Attachments
If you receive an email attachment that consists of a file type that Netscape
can display (such as graphic files and HTML files), you see the attachment displayed
inline (in the body of the message). For other file types, Mail lets
you open the attachment using another application, or else you can save the
attachment on your hard disk.
To open the attachment, make sure you have a program on your computer that
can open files of the same type as the attachment's file format. For example,
if you want to open a .GIF file, make sure you have a program on your computer
that can open .GIF files.
To open an attachment:
- Double-click the attachment you want (if there is more than one).
- In the Downloading dialog box, choose what you want Netscape 6 to do with the attachment:
- If Netscape 6 finds an application on your hard disk that can open the attachment, you can open the attachment using that application. Click "Choose" to use a different application to open the attachment.
- If Netscape 6 can't find an application on your hard disk that can open the attachment, you can save the attachment. You won't be able to open the attachment, but at least you can save it on your hard disk until you can install an application that can open it.
- Click "Advanced" to add a new file type to the list of helper applications. Netscape 6 uses helper applications to determine how different file types are opened by other applications from within Netscape.
- Click OK.
Note: If you are viewing your mail using an IMAP mail server, all attachments remain on the server.
[ Return to beginning of section ]
Saving Attachments
To save an attachment:
- In the right side of the message envelope, select the attachment that you
want to save.
- Right-click (Control + Click on Mac) the attachment and choose Save As from the
pop-up menu.
- Enter a file name and location for the attachment on your hard disk and
then click OK. Mail downloads the attachment and saves it to the specified
location.
Tip: To save all attachments, right-click the first one in the attachment
list, and choose Save All. You can then specify the location where you want
all the attachments to be saved.
[ Return to beginning of section ]
Deleting Messages
How you delete messages depends on your mail server type: IMAP or POP3. Deleted
POP3 messages are automatically moved to the Trash folder. IMAP users can set
different options for deleting messages.
To delete IMAP messages from your Inbox or other folders, begin from the Mail
window:
- In the message list, select the messages and click Delete. By default,
Mail moves the selected messages to the Trash folder.
- To delete messages permanently, open the File menu and choose Empty Trash.
To set deletion preferences for IMAP messages:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- Locate the IMAP account you want, and then click the Server Settings category
under the account name.
- Select the options you want for deleting messages and click OK.
[ Return to beginning of section ]
Moving Messages To and From the Trash
If you use POP3 to deliver your mail, or if you set up IMAP to use the Trash
folder, follow these steps to delete messages from your Inbox or other folders:
- In the message list, select the messages you want to delete.
- Click Delete. Mail moves the messages to the Trash folder.
To recover messages from the Trash:
- Click the Trash folder.
- Select the messages you want to recover, and drag them to another folder.
To delete messages permanently:
- Open the File menu and choose Empty Trash.
[ Return to beginning of section ]
Using Address Books
About Netscape Mail Address Books
Address books store email addresses and contact information for people you
typically send email to, such as colleagues, friends, and family. Netscape Mail
provides you with two address books: the Personal Address Book and the Collected
Addresses Bookand you can create additional address books as well. The
contents of these address books are stored locally on your hard disk. Your address
book may also list email addresses from an LDAP directory, which is located
on an LDAP Directory server. The Directory server stores email addresses of
people that are not included in your locally-stored address books.
Personal Address Book
Use the Personal Address Book to add specific names of your choice, or to
import address books from other email programs and previous versions of Netscape.
You can create mailing lists, edit individual address entries, and create additional
address books. If you have a Netscape WebMail or an AOL account, you can synchronize
entries in your Personal Address Book with those in your WebMail or AOL Address
Book.
Collected Addresses
The Collected Addresses Book automatically collects the email addresses contained
in incoming and outgoing messages, as well as the screen names for buddy lists
migrated from Netscape Communicator. For incoming email messages, the Collected
Addresses Book saves the sender's address in each message as soon as you open
it. Addresses from outgoing messages are stored as soon as you click Send. You
can choose which addresses you want to collect (only addresses from mail messages
or addresses from both mail and newsgroup messages) by changing the
preferences for email address collection.
LDAP Directory (if available)
An LDAP directory (also known as an address lookup service) stores email addresses
of recipients who are not in your locally-stored address books. LDAP directories
offer you access to large, centrally maintained databases of email addresses,
which is especially useful with address autocompletion.
To enable automatic address collection, begin in the Mail window:
- Open the Edit menu and choose Preferences.
- Under the Mail & Newsgroups category, click Addressing. (If no options
are visible in this category, click the triangle to expand the list.)
- Under Enable Email Address Collection, choose whether you want to:
- Use this feature for incoming or outgoing messages, or both.
- Use this feature for newsgroup messages.
- Limit the size of the Collected Address book. The default size is 700 cards.
If you add a new card that exceeds the limit, the oldest card is removed and
the new card is added, keeping the total number of cards the same.
- Click OK.
Opening the Address Book Window
To open the Address Book window:
- Open the Tasks menu and choose Address Book, or click the Address Book
icon on the status bar.
|
|
Address Book icon |
Changing the Address Book Window Display
To customize how the Address Book window and the cards are displayed:
- Open the Tasks menu and choose Address Book. You see the Address Book window.
- In the Address Book window, open the View menu and choose from the following
display options:
- Choose Show Name As, and then select how you want card names displayed
(first/last, last/first, or Display Name).
- Choose Sort, and then select a sort option (sort by Name, Email, Work
Phone, or Organization).
[ Return to beginning of section ]
Adding Entries to Your Address Books
You can use any of the following ways to add entries to your address books:
- Click a name in the From or recipient fields (for example, To or Cc) in
a message you've received, and then select "Add to Address Book" from the
drop-down list.
- In the Address Book window, click New Card to create a new address book
card.
- Synchronize entries with your Netscape WebMail or
AOL Address Book (you must have a Netscape WebMail or AOL account).
- Open a message, which automatically adds the sender's address to your Collected
Addresses Book (if enabled).
[ Return to beginning of section ]
Creating a New Address Book
Netscape Mail provides a default personal address book, but you can create
additional address books.
To create a new address book:
- Click the Address Book icon on the status bar or open the Tasks menu and
choose Address Book. You see the Address Book window.
|
|
Address Book icon |
- In the Address Book window, open the File menu, choose New, and choose
Address Book. You see the New Address Book dialog box.
- Type the name of the new address book, and click OK.
[ Return to beginning of section ]
Creating a New Address Book Card
Address book cards can be used to store names, postal addresses, email addresses,
phone numbers, and information such as whether the addressee prefers to receive
plain-text or HTML-formatted messages.
To create an address book card for an individual:
- Click the Address Book icon on the status bar or open the Tasks menu and
choose Address Book.
- Click New Card. (If you have multiple address books, select the one to
which you want to add a card.)
- Each New Card dialog box has four tabs:
- Name tab: Enter the following information:
- First and Last (first and last name of person as you want it to
appear in the address book).
- Display name (the name that appears in the "To" field of the Compose
window) .
- Nickname (a shortcut or alias for the real name).
- Email address (primary and additional address) .
- Prefers to receive messages formatted as: If you know this recipient
can read HTML-formatted messages (such as messages that include links,
images, or tables), choose HTML. If this recipient can only read messages
sent as plain text (no formatting), then choose Plain Text. If you
don't know or are not sure, choose Unknown. If you choose Unknown,
Netscape Mail determines the sending format based on the Mail and
Newsgroups Send Format settings in the Preferences dialog box. If
Mail still can't determine the correct format, Mail will ask you to
choose a sending format when you send the message.
- Phones (enter phone number information for this person)
- Address tab: Type additional information such as street address,
phone number, and URL.
- Instant Messenger tab: Type the person's screen name and choose
a Buddy List grouping.
Note: You must be logged on to Instant Messenger in order to enter
information on this tab.
- Other tab: Store any additional information you want.
To edit an individual card:
- Select the card in the Address List window and click Edit.
Tip: To quickly add entries to your address book, right-click any email
address in messages you receive and select Add to Address Book from the drop-down
list. The New Card dialog box appears where you can complete the information.
[ Return to beginning of section ]
Creating a Mailing List
If you regularly send messages to a group of recipients, you can quickly address
a message by using a mailing list that contains the names you want.
To create a mailing list and add it to your address book:
- In the Address Book window, click New List.
- Enter the following information in the Mailing List dialog box:
- Click the drop-down list at "Add to" to choose an address book in which
to store the list.
- List name: When you enter the list name in the "To" field of a message,
everyone on the list receives your message.
- List nickname: Alias (or shortcut) for the list name.
- Description: Appears after the list name in the address line of the
Compose window.
- Drag entries from the Address Book window into the list, or type in addresses.
- Click OK.
- The list appears in the left and right sides of the Address Book window.
[ Return to beginning of section ]
Editing a Mailing List
Mailing lists are stored in the address book in which you created them.
To remove a member from the list, begin from the Mail window:
- Open Tasks menu and choose Address Book.
- Expand the address book containing your mailing list by clicking the small
triangle beside the address book title.
- Highlight the mailing list by clicking its name. The list members appear
to the right of the mailing list name.
- Click the entry you wish to delete.
- Click the Delete button.
To add members to a mailing list:
- In the Address Book window, in the list of address books, select the address
book that contains the mailing list you want to edit.
- In the right side of the window, locate the name of the mailing list and
select it.
- Click Edit.
- Add or remove entries as necessary.
- Click OK when you are done.
[ Return to beginning of section ]
Importing Address Books and Mail Messages
If you have an address book from a previous version of Netscape Communicator
or another email program, you can add its entries to your address book.
When you import another address book, Mail creates a new address book with the
imported entries.
You can also import mail messages and settings from Eudora, Outlook, and Outlook Express.
To import messages or address book files into Netscape 6:
Begin from the Mail window.
- From the File menu, choose Import.
- Follow the instructions to import mail messages, address books, or settings.
[ Return to beginning of section ]
Syncing Entries in Your Personal Address Book with Your Netscape WebMail or
AOL Address Book
Note: You must already have an AOL account or a Netscape WebMail account
in order to synchronize address books. If you do not yet have a Netscape account,
you can sign up for one by going to http://www.netscape.com. You must
also add your Netscape WebMail or AOL account to Netscape 6 by following the
steps under Setting Up Additional Mail and News
Accounts.
If you have added your Netscape WebMail or AOL account, you can save time managing
email addresses from those accounts by synchronizing or matching entries
in your Netscape WebMail or AOL Address Book with entries in your Netscape Personal
Address Book. If you add, edit, or delete an entry in one address book, you
can automatically update the other address books so that entries in both address
books match.
To perform an address book sync, begin from the Address Book window:
- In the Address Book window, click Sync on the toolbar or choose Sync Netscape
Address Book from the File menu.
- Mail prompts you to enter the user name and password for the account you
want to use for address book synchronization. For example, if you want to
synchronize your Personal Address Book with your Netscape WebMail address
book, enter your WebMail user name and password. If you want to synchronize
your Personal Address Book with your AOL address book, enter your AOL user
name and password.
- Click OK to begin synchronization.
You can continue to synchronize your address book throughout your Mail session
(without having to log in again). Just click Sync or choose Sync Netscape Address
Book from the File menu. However, if you want to synchronize with a different
address book, you must first exit Netscape and then restart it. For example,
if you've been syncing with your Netscape WebMail address book, and then you
decide you want to sync with your AOL address book, you must first exit Netscape
and then restart it. When you return to the Address Book window and click the
Sync button, you will be able to enter the user name and password for your AOL
account.
[ Return to beginning of section ]
Organizing Your Messages
Creating a Folder
To create a message folder, begin from the Mail window:
- Open the File menu, choose New, and then Folder. You see the New Folder
dialog box.
- Type the name of the folder.
- Click the drop-down list to choose a folder location and click OK. Your
new folder appears in your Mail Folders list.
[ Return to beginning of section ]
Renaming a Folder
To rename an existing folder, begin from the Mail window:
- Select the folder you want to rename.
- Open the File menu and choose Rename Folder.
- Type the new name and click OK.
Note: If you rename a folder that you've been using to store filtered
messages, the filter will automatically update to use the renamed folder.
[ Return to beginning of section ]
Moving or Copying a Folder
You can copy a folder and its contents to another mail account, or move a folder
within the same mail account.
To move or copy a folder, begin from the Mail window:
- Select the folder you want to move or copy.
- Do one of the following:
- To move the folder under another folder within the same account, drag
the folder over the name of the other folder. The folder you moved becomes
a subfolder of the other folder.
- To copy the folder to another account, drag the folder over the name
of another account.
- To copy the folder under another folder in another account, drag the
folder over the name of another folder in another account. The folder
you copied becomes a subfolder of the other folder.
[ Return to beginning of section ]
Filing Messages in Folders
You can move messages from one folder to another by using either of these methods:
- Select the message, click the File button on the toolbar, and choose the
destination folder.
- Drag and drop messages into the desired folder.
Note: If you drag and drop a message from an IMAP or POP mail server
folder to a local folder on your hard drive, the message is moved to the local
folder and removed from the server folder.
To copy a message from one folder to another:
- Select the message and right-click to display the pop-up menu.
- Select "Copy To" and then select the destination account and folder from
the drop-down list.
[ Return to beginning of section ]
Creating Message Filters
Message filters allow you to manage and organize your messages. You can create
message filters that Netscape Mail uses to automatically perform certain actions
on incoming messages based on criteria you specify. For example, you can create
a message filter that automatically files incoming messages in a particular
folder.
If you are not already viewing the Message Filters dialog box, begin from the
Mail window:
- Open the Edit menu and choose Message Filters. You see the Message Filters
dialog box.
- If you have multiple mail accounts, choose the one to which you want to
apply the filter.
- Click New. You use the Filter Rules dialog box to specify the types of
messages to act on, and the action you want the filter to perform.
- Type a name for the filter.
- Select the matching option you want Mail to use: "all of the following
conditions" (criteria) you choose, or "at least one" of the conditions.
- Use the drop-down lists to choose the search criteria (for example, "Subject,"
"Sender," "contains," "doesn't contain") and then type the text or phrase
you want to match.
- To restrict your filter to messages that only match a certain priority,
choose an option for priority from the drop-down list.
- Click More to add criteria and Fewer to remove them.
- Use the drop-down list to choose the action you want the filter to perform
on the messages (for example, Move to Folder).
- Choose a destination folder in which to store the messages, or create a
new folder.
- Click OK to confirm your settings.
To manage your filters, begin from the Mail window:
- Open the Edit menu and choose Message Filters. You see the Message Filters
dialog box.
- If you have multiple mail accounts, choose the one to which you want to
apply the filter.
- Choose from the following:
- To turn a filter on or off: Click the dot to the right of the filter
name to enable it (diamond), or click it again to turn it off.
- To edit a filter: Select the filter name and click Edit (or double-click
the filter name).
- To delete a filter: Select the filter name and click Delete.
- To change the order in which filters are applied: In the filter
list, click a filter's name, and click "Move Up" or "Move
Down" to move it.
Note: Filters are applied to each incoming message in the order
you choose, until a filter action results in the message being deleted or
moved to a different folder.
- Click OK when you are done managing your filters. If you created a new filter,
it begins filtering incoming messages as soon as you click OK.
Note: If you delete a folder that you've been using
to store filtered messages, the filter will no longer work. Incoming messages that match the filter criteria will appear in your Inbox. If you rename or move the folder, the filter will automatically update to use the renamed or moved folder.
Tip: Filters don't apply to existing messages. If you have existing
messages that you want to move to another folder, you can search
for those messages and then file them into the
other folder.
[ Return to beginning of section ]
Searching Through Messages
Netscape Mail lets you quickly find text in a single message, or use a combination
of criteria to perform a thorough search through all messages in a specific
mail folder, newsgroup, or account.
To locate text in a single message, begin from the Mail window:
- Select the message, open the Search menu, and choose Find in This Message.
- Type the text that you want to locate.
- Click Find to locate the first occurrence.
- Continue clicking Find to locate additional occurrences, or click Cancel
when you are done.
- Choose Find Again from the Search menu to continue searching for the text
throughout the rest of the message.
To search mail folders or newsgroups for specific messages, begin from the
Mail window:
Note: This feature cannot be used for Netscape Webmail and AOL accounts,
since the servers for those types of accounts do not support this feature.
- Open the Search menu and choose Search Messages. You see the
Search Messages dialog box.
- Under Criteria, choose the account, newsgroup, or folder that you want
to search. For a mail account, click "Search subfolders" to include all subfolders
in the search.
- Select the options to allow Mail to search for messages that match all
or at least one of the conditions (criteria) that you choose.
- Use the drop-down lists to indicate the search criteria (for example, "Subject,"
"Sender," "Contains," "Doesn't contain") and then type the text or phrase
that you want to match.
- To restrict your search to messages that only match a certain priority and
status, choose options for priority and status from the drop-down lists.
- Click More to add criteria and Fewer to remove them.
- Click Search to begin, or click Clear to reset your entries. The search
results appear under Results in the Search Messages dialog box. To open a
message so you can read it, select the message and click Open, or double-click
the message.
- To sort the messages in a different order, click the column that you want
to sort by.
- To delete a message in the Results area to another folder, select the message
and then click Delete.
- To move or copy a message in the Results area to another folder, select
the message and then choose the destination folder from the File drop-down
list. If the destination folder is within the same account, the message is
moved to that folder. If the destination folder is within a different account,
the message is copied to that folder.
[ Return to beginning of section ]
Getting Started With Newsgroups
Subscribing to Newsgroups
If you have set up an account on a newsgroup server,
you can join (subscribe) to newsgroups (also called discussion groups).
To subscribe to a newsgroup, begin from the Mail window:
- Open the File menu and choose Subscribe. You see the Subscribe dialog box.
- If necessary, click the Account drop-down list to choose another newsgroup account.
- Select a newsgroup.
- Click Subscribe or click in the Subscribe column next to the newsgroup.
You see a check mark next to each newsgroup to which you subscribe. Click
Unsubscribe to cancel a selection.
- Click OK. The list of your subscribed newsgroups appears in the Mail window.
If you are an IMAP mail user, you can also subscribe to message folders located
on an IMAP server. (Your Inbox is a type of message folder.) Follow the instructions
above for subscribing, but select a Mail server from the Server drop-down list.
[ Return to beginning of section ]
Reading Newsgroup Messages
When you open your newsgroup server, you see the list of newsgroups to which
you subscribe. The server downloads the headers of new messages in each
newsgroup.
To read newsgroup messages, begin from the Mail window:
- Double-click a newsgroup server icon to see its newsgroups. (If there are
no newsgroups, you may need to subscribe to one.)
- Click a newsgroup name to see its messages.
- Click a message to read it. Click the thread button to display all the
responses below the original message. You can click any header to display
its message. You can start a new thread or post
a message in response.
[ Return to beginning of section ]
Posting Newsgroup Messages
To start new threads (discussions):
- From the list of your subscribed newsgroups in the Mail window, select a
newsgroup.
- Click New Msg.
- Compose your message, and click Send
to post it.
- Click Get Msg to see your posting on the newsgroup.
[ Return to beginning of section ]
Contributing to Ongoing Discussions
To post a response to the newsgroup:
- In the message list, select a message to reply to.
- Click Reply.
- Compose your message, and click Send
to post it.
To reply to an individual as well as post a response to the group:
- In the message list, select a message to reply to.
- Click Reply All.
- Compose your message, and click Send to post it.
To redirect a posting to another newsgroup:
- Click Reply and choose "Followup-To" from the Recipient type drop-down
list. Subsequent responses will be posted to the newsgroup you specified.
[ Return to beginning of section ]
Monitoring Threads
To monitor unread messages in threads that are of interest to you:
- Select a message in a thread.
- Open the Message menu, choose Watch Thread.
- If you want to monitor additional threads, repeat steps 1 and 2 for messages
in additional threads.
- When you're ready to monitor messages in these threads, Open the View menu,
choose Messages, and then choose Watched Threads with Unread. Netscape Mail
only displays the watched threads that contain unread messages.
- Open the View menu, choose Messages, and then choose All to return to viewing
all messages in the newsgroup.
To ignore a message thread:
- Select a message in the thread.
- Open the Message menu, choose Ignore Thread. Netscape Mail marks all messages
in the thread as read, and new replies posted to the thread will appear as
read.
- To view ignored threads, from the View menu, choose Messages, and then choose
Ignored Threads.
[ Return to beginning of section ]
Removing a Newsgroup
To remove a newsgroup from your list:
- Select the newsgroup icon and press Delete.
[ Return to beginning of section ]
Adding a Newsgroup Server
If the newsgroup you want to subscribe to is on a different server, you must
first set up access to that server.
To set up an additional newsgroup server, open the File menu in the Mail window
and choose New, then Account.
- In the Account Wizard panel, indicate that the new account you want to
set up is a newsgroup account.
Once you've set up access to the new server, you can subscribe
to newsgroups on that server. In the Mail window, open the File menu, and choose
Subscribe.
[ Return to beginning of section ]
Working Offline
Setting Up Netscape Mail to Work Offline
Netscape Mail's offline feature lets you download your email and read it offline
(while disconnected from the Internet). If you use a dial-up (modem) connection
to access your email and you want to reduce the time you are connected, or,
if you need to temporarily disconnect from your company's network while traveling
or switching locations, you can download your email so that you can read it
offline. Netscape Mail's offline feature can automatically download incoming
messages and then later send all your outgoing messages when you reconnect.
If you occasionally want to work offline, Netscape Mail lets you easily:
- Download your Inbox for offline use.
- Download an individual folder for offline use.
- Download only selected or flagged messages for offline use.
If you frequently work offline, Netscape Mail also lets you:
- Set up one or more of your accounts for offline use.
- Set offline and disk space preferences for each account.
- Select the items (accounts, folders, and newsgroups) that you want to view
offline.
[ Return to beginning of section ]
Downloading Your Inbox for Offline Use
Netscape Mail can automate the offline process for your Inbox messages. You
can tell Netscape Mail to automatically download your Inbox messages for offline
use. Later, when you go back online, Netscape Mail automatically synchronizes
your Inbox messages with the server.
To automatically download your Inbox for offline use, begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- In the left side of the dialog box, choose the account you want to use offline,
and select Offline & Disk Space.
- Check the box labeled "Make the messages in my Inbox available when I am
working offline."
- Click OK.
- Open the File menu, choose Offline, and then choose Work Offline.
- In the Work Offline dialog box, click Download.
Netscape Mail automatically downloads all messages in your Inbox so you can
read and respond to them while working offline. After disconnecting, Netscape
Mail remains open so you can continue to work with your messages.
To reconnect to the Internet so you can work online:
- Open the File menu, choose Offline, and then choose Work Online.
When you go back online, Netscape Mail automatically synchronizes your Inbox
messages with the server, by replicating any changes you made while working
offline.
Tip: Netscape Mail saves any messages that you send while working offline
in the Unsent Messages folder under Local Folders. When you reconnect, choose
Send Unsent Messages from the File menu to send all your saved messages at once.
To have Netscape Mail automatically send your unsent messages when you reconnect,
use the Preferences command on the Edit menu to change your offline
preferences.
[ Return to beginning of section ]
Downloading an Individual Folder for Offline Use
To download a specific folder for offline use, begin from the Mail window:
- In the left side of the Mail window, select the folder that you want to
download for offline use.
- From the Edit menu, choose Properties.
- Click the Offline tab.
- Check "Select this folder for offline use".
- Click Download Now if you want to immediately begin downloading the folder's
messages. Alternatively, you can continue working, and when you are ready
to go offline, proceed to the next step.
- From the File menu, choose Offline, and then choose Work Offline.
- In the Work Offline dialog box, click Download.
Netscape Mail automatically downloads all messages in the selected folder so you
can read and respond to them while working offline. After disconnecting, Netscape
Mail remains open so you can continue to work with your messages.
Note: Message headers that have been downloaded for reading offline
display a darker grey envelope or newsgroup icon.
To reconnect to the Internet so you can work online:
- Open the File menu, choose Offline, and then choose Work Online.
- Open the File menu, choose Offline, and then "Download/Sync Now,"
from the submenu.
- Click OK.
Netscape Mail automatically synchronizes the offline folders with the server,
by replicating any changes you made while working offline.
Tip: Netscape Mail saves any messages that you sent while working offline
in the Unsent Messages folder under Local Folders. When you reconnect, choose
Send Unsent Messages from the File menu to send all your saved messages at once.
To have Netscape Mail automatically send your unsent messages when you reconnect,
use the Preferences command on the Edit menu to change your offline
preferences.
[ Return to beginning of section ]
Downloading Selected or Flagged Messages for Offline Use
To download selected messages for offline use, begin from the Mail window:
- Select a Mail or Newsgroup folder to display its messages.
- Select the messages you want to download, as follows:
- To select a group of adjacent messages, click the first message, and
then Shift-click to select the last message in the group.
- To select messages anywhere in the message list, hold down the Ctrl
key (Windows and Linux) or the Command key (Macintosh) and click each
message.
- Open the File menu, choose Offline, and then choose Get Selected Messages
from the submenu. Netscape Mail downloads the selected messages.
- Open the File menu, choose Offline, and then choose Work Offline from the
submenu.
- In the Work Offline dialog box, click Download.
To download flagged messages for offline use, begin from the Mail window:
- Select a Mail or Newsgroup folder to display its messages.
- Click in the flag column of each message you want to download. A flag appears
where you clicked to indicate that the message has been marked.
- From the File menu, choose Offline, and then choose Get Flagged Messages.
Netscape Mail downloads the flagged messages.
- Open the File menu, choose Offline, and then choose Work Offline from the
submenu.
- In the Work Offline dialog box, click Download.
After you disconnect, Netscape Mail remains open so you can continue to work
with your messages.
Note: Message headers that have been downloaded for reading offline
display a darker grey envelope or newsgroup icon.
To reconnect to the Internet so you can work online:
- Open the File menu, choose Offline, and then choose Work Online from the
submenu.
Tip: Netscape Mail saves any messages that you sent while working offline
in the Unsent Messages folder under Local Folders. When you reconnect, choose
Send Unsent Messages from the File menu to send all your saved messages at once.
To have Netscape Mail automatically send your unsent messages when you reconnect,
use the Preferences command on the Edit menu to change your offline
preferences.
[ Return to beginning of section ]
Setting Up Your Accounts for Working Offline
To set up one or more accounts for working offline, you use the Offline and
Disk Space preferences in the Mail & Newsgroups Account Settings dialog box. Once set,
you don't need to change these preferences each time you want to work offline.
The offline and disk space preferences you can set for an account depend on
the type of account (IMAP, POP, or Newsgroup).
Here's a summary of the steps you will follow to set up your accounts for
offline use:
- For each account that you want to work with while offline, use the Mail & Newsgroups
Account Settings dialog box to set the Offline & Disk Space preferences
for that account. You must select the items (accounts, folders, newsgroups)
that you want to download for offline use. See Selecting
Accounts, Folders, and Newsgroups for Offline Viewing for more information.
Once set, you don't need to change these settings. See the sections below
for information on setting offline and disk space preferences for IMAP,
POP, and Newsgroup
accounts.
Tip: To set the Offline & Disk Space preferences for the current
account, from the File menu, choose Offline, and then choose Offline Settings.
- Open the File menu, choose Offline, and then choose Download/Sync Now from
the submenu.
- Select the type of messages (mail or newsgroup or both) that you want to download.
Important: You must select at least one category (Mail messages, Newsgroup
messages) in order for the download to work.
- In the Download/Sync Now dialog box, click OK to download the selected items.
See Downloading and Synchronizing Your Messages
for more information.
- From the File menu, choose Offline, and then choose Work Offline.
- In the Work Offline dialog box, click Download.
For subsequent offline sessions, you can skip step 1.
[ Return to beginning of section ]
Setting Offline and Disk Space Preferences for an IMAP Account
This section describes how to set offline and disk space preferences for an
IMAP account.
To set offline and disk space preferences, begin from the Mail window:
- Open the Edit menu, choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- Choose the Offline & Disk Space category for an IMAP account.
- Click the Select button to select the items (accounts, folders, newsgroups)
that you want to make available for offline use. See Selecting
Accounts, Folders, and Newsgroups for Offline Viewing for more information.
- Choose the settings you want, as follows:
- Make the messages in my Inbox available when I am offline: If
check, messages in your Inbox will be available offline.
- When I create new folders, select them for offline: If checked,
new folders you create are automatically selected for offline use. If
not checked, new folders won't be automatically selected for offline use.
You can manually select folders for offline use using the Download/Sync
Now command (available from the File menu, under Offline) or by clicking
the Select button, which is available in the Offline & Disk Space category
for an account.
- Do not download message bodies locally that are larger than:
If checked, helps conserve disk space by preventing large messages from
being downloaded. Enter the maximum size for downloaded messages.
- Click OK.
[ Return to beginning of section ]
Setting Offline and Disk Space Preferences for an POP Account
Messages from POP accounts are always downloaded to your local machine. This
section describes how you can save disk space for a POP account. If you are
not already viewing the Offline & Disk Space preferences for a POP account,
follow these steps:
Begin from the Mail window.
- From the Edit menu, choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- Choose the Disk Space category for a POP account.
- Choose the settings you want, as follows:
- Do not download message bodies locally that are larger than:
If checked, helps conserve disk space by preventing large messages from
being downloaded. Enter the maximum size for downloaded messages.
- Click OK.
[ Return to beginning of section ]
Setting Offline and Disk Space Preferences for a Newsgroup Account
To set offline and disk space preferences, begin from the Mail window:
- Open the Edit menu, choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- Choose the Offline & Disk Space category for a Newsgroup account.
- Click the Select button to select the items (accounts, folders, newsgroups)
that you want to make available for offline use. See Selecting
Accounts, Folders, and Newsgroups for Offline Viewing for more information.
- Choose the settings you want, as follows:
- Do not download message bodies locally that are larger than:
If checked, helps conserve disk space by preventing large messages from
being downloaded. Enter the maximum size for downloaded messages.
- Download only unread messages: If checked, downloads only messages
you haven't yet read.
- Download only messages since: If checked, downloads only messages
that were posted within the time period you enter.
- Click one of the three choices under "When it's time to clean up messages"
to specify when newsgroup messages should be deleted. Unless you chose
"Keep all messages," enter the number of days to keep messages or the
number of newest messages to keep.
- Keep only unread messages: If checked, messages are deleted immediately
after you read them.
- Remove messages only older than: If checked, helps conserve disk
space by only retaining message subject lines for messages older than
the number of days you enter. Enter the number of days to keep message
bodies.
- Click OK.
[ Return to beginning of section ]
Selecting Accounts, Folders, and Newsgroups for Offline Viewing
Before you can read mail and newsgroup messages while offline, you must first
select them for downloading. You can set up an entire account for offline use.
You can also choose which folders and newsgroups that you want to use offline.
Note: Keep in mind that selecting more items may increase download time
and disk space used.
To select accounts, folders, and newsgroups for offline viewing, begin from
the Mail window:
- Open the Edit menu, choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account Settings dialog box.
- Choose the Offline & Disk Space category for the account you want to change.
- Click Select. You see your accounts, mail folders, and subscribed newsgroups.
Note: You see only the newsgroups and folders that you've already
subscribed to.
- Select the items (folders, newsgroups) that you want to make available
for offline use.
Note: POP accounts and local mail folders don't appear in the list.
Your AOL account is not included in the list because working offline with
your AOL account is not available.
- Click OK.
Once set, you don't need to change these settings each time you want to go
offline. However, if you do want to change them, you can easily do so before
going offline, since the same Select button is available when using the Download
and Sync command.
[ Return to beginning of section ]
Downloading and Synchronizing Your Messages
If you have already selected mail folders and newsgroups for offline
use, you are now ready to download and synchronize them. If you haven't yet
selected items to download, you can choose them before you go offline.
If you are not already viewing the Download/Sync Now dialog box, follow these
steps:
To download and synchronize your messages, begin from the Mail window:
- Open the File menu, choose Offline, and then choose Download/Sync Now.
- Select the categories (mail messages or newsgroup messages) that you want
to download.
Important:You must select at least one category (Mail messages,
Newsgroup messages) in order for the download to work. If the checkboxes
are disabled, it means that you haven't yet selected items to download.
Use the Select button to select items to download.
- To send messages in your Unsent Messages folder before going offline, check
"Send Unsent Messages".
- To go offline immediately after Netscape Mail finishes downloading, check
"Work offline once download and/or sync is complete".
- To set or change the items to download, click Select. See Selecting
Accounts, Folders, and Newsgroups for Offline Viewing for more information.
You can skip this step if you've already selected items for download.
- Click OK. Netscape Mail begins downloading the selected items.
If you chose to work offline once the download completes, then Netscape Mail
immediately switches to offline mode. Otherwise, when you are ready to go offline,
from the File menu, choose Offline, and then choose Work Offline.
[ Return to beginning of section ]
Working Offline and Reconnecting Later
To work offline and reconnect later, begin from the Mail window.
When you are ready to work offline:
- Open the File menu, choose Offline, and then choose Work Offline. Mail prompts
you to download messages, if you want, before going offline.
- Click Download to download messages before going offline. If you want to
work offline without downloading messages, click Don't Download.
Note: Message headers that have been downloaded for reading offline
display a darker grey envelope or newsgroup icon.
Tip: To set Netscape Mail's download behavior when going offline, open
the Edit menu, choose Preferences, and then choose the Offline & Disk Space category. You
can choose to have Netscape Mail ask you if you want to download messages when
going offline, automatically download messages, or not download messages.
To reconnect and synchronize your messages:
- Open the File menu, choose Offline, and then choose Work Online.
- Open the File menu, choose Offline, and then choose Download/Sync Now.
Netscape Mail synchronizes your messages with the server by replicating any
changes you made while working offline.
Tip: To set Netscape Mail's behavior when going online, from the Edit
menu, choose Preferences, and then choose the Offline & Disk Space category. You can choose
to have Netscape Mail ask you if you want to send unsent messages, automatically
send unsent messages, or to not send unsent messages.
[ Return to beginning of section ]
Setting Mail and Newsgroup Preferences that Apply to All Accounts
Setting General Mail and Newsgroup Preferences
This section describes how to use the Mail & Newsgroups preferences panel
to set general preferences that apply to all accounts.
To set general preferences for mail and newsgroups:
- Open the Edit menu and choose Preferences.
- Click the Mail & Newsgroups category.
General Settings
- Choose the type of three-pane layout to use for the Mail window. For your
changes to take effect, you must exit Mail and restart it.
- Choose "Confirm when moving folders to the Trash" so that Mail prompts
you to confirm that you want to delete a folder.
- (Windows only) Choose "Use Netscape Mail as the default mail application" if you want to make Netscape Mail & Newsgroups the default mail application for Windows and from within other applications such as Microsoft Word.
Note: Choosing this option may disable another mail application. To restore it, deselect this option.
Mail Start Page
The Start Page appears in your Inbox when you first open Netscape Mail. Mail
provides you with a default page, but you can enter a different web page or
URL of your choice. To disable the Start Page, deselect this option. Click Restore
Default to return to the original page provided by Netscape.
When a new message arrives
If you want Netscape Mail to play the default system sound whenever a new
message arrives, check "Play a sound."
[ Return to beginning of section ]
Setting Preferences for Displaying Messages
This section describes how to set preferences for how messages are displayed
(for example, font style and color) in all accounts. If you are not already
viewing the Message Display settings, follow these steps:
- Open the Edit menu and choose Preferences. You see the Preferences dialog
box.
- Under the Mail & Newsgroups category, click Message Display. (If no options
are available in this category, click the triangle to expand the list.)
Plain-Text Messages
Languages
Click the Character Coding drop-down list to language you want Mail to use
as the default for incoming mail and newsgroup messages. This is recommended
if it's likely you might receive messages in which the character set is not
indicated, such as when reading messages in international newsgroups. To apply
the default character coding to all messages, select "Apply default to all messages."
Tip: You can later view or change the character set coding (language)
for a specific folder. In the Mail window, select a folder from the list of
Mail folders. Open the View menu, and choose Folder Character Coding.
[ Return to beginning of section ]
Setting Preferences for Message Composition
This section describes how to set preferences that affect how you create messages
(for example, forwarding options and address autocompletion) in all accounts.
To set preferences for message composition:
- Open the Edit menu and choose Preferences.
- Under the Mail & Newsgroups category, select Message Composition. (If
no options are available in this category, click the triangle to expand the
list.)
Under "Forwarding and Replying to Messages," choose from the following:
- Use the drop-down list to choose how you want forwarded message text to
appear: as an attachment or inline (in the body of your message).
- Select "Automatically quote the original message when replying"
if you want to include the original message text in your reply. Then select
where you want to place your reply in the message area.
Under "Composing Messages," choose from the following:
- Select "Check spelling before sending" to have Mail always check the spelling
of your messages when you click Send.
- Choose to have Mail use "quoted printable" MIME encoding when
sending regular messages that use an 8-bit character set (for example, Latin
ISO88359).
- In the "Wrap plain text messages at __ characters" field, enter a number
to set the margin for text in the message area.
- Use the Character Coding drop-down list to select the language you want
Mail to use as the default for outgoing mail and newsgroup messages.
[ Return to beginning of section ]
Setting Preferences for Send Format
If you regularly compose HTML (formatted) email messages, keep in mind that
sometimes not all recipients use email programs that can display HTML formatting
properly. Netscape Mail lets you specify how you want to format messages that
go to those recipients: convert them to plain text, format them only as HTML,
or format them as both HTML and plain text. These preferences apply to all your
mail accounts, but only to email messages and not to newsgroup messages.
Whenever you add a person or address card to your address book, you can specify
whether that addressee can receive HTML-formatted messages. However, when this
information is unknown, you can set general preferences for how Mail formats
these messages.
To set preferences for formatting messages:
- Open the Edit menu and choose Preferences.You see the Preferences dialog
box.
- Under the Mail & Newsgroups category, click Send Format. (If no options
are available in this category, click the triangle to expand the list.)
- Choose one of the following options:
- Ask me what to do (Mail prompts you to choose a format before you send
the message).
- Convert the message to plain text (may lose formatting such as bold text).
- Send the message in HTML anyway (some email programs may have trouble
displaying the message).
- Send the message in both plain text and HTML (this uses more disk space).
You can always override these settings for an individual message by using
the Options menu in the Compose window.
Under HTML and Plain Text Domains, you add the domain names that you typically
send mail to, if you know which domains can display HTML-formatted mail messages,
and which domains can only display plain text.
For example, if you typically send mail to multiple recipients that have
the same domain name (for example, your colleagues all have email addresses
that end in "netscape.net"), and you know that this domain name is capable
of displaying HTML messages, then you can add the netscape.net domain to the
list of HTML Domains so that Mail will automatically send messages in HTML
format to these recipients. Similarly, if you typically send mail to recipients
at a domain that you know can only receive Plain Text messages, you can add
that domain name to the list of Plain Text domains, so that Mail automatically
sends messages to that domain in plain-text format.
- Click OK.
[ Return to beginning of section ]
Setting Preferences for Addressing
This section describes how to set preferences for Netscape Mail's address books
(for example, email address collection and address autocompletion).
In addition to your Personal Address Book, Netscape Mail provides you with
a Collected Addresses Book that can automatically store email addresses from
your incoming or outgoing messages, or both. For incoming email messages, Mail
stores the addresses in each message as soon as you open it. Addresses from
outgoing messages are stored as soon as you click Send.
To set preferences for your address books:
- Open the Edit menu, and choose Preferences. You see the Preferences dialog
box.
- Under the Mail & Newsgroups category, select Addressing. (If no options
are available in this category, click the triangle to expand the list.)
Under "Email Address Collection," choose from the following options:
- Select "Incoming Mail Messages" to automatically add senders'
addresses to your Collected Address Book.
- Select "Outgoing Mail Messages" to automatically add recipients''
addresses to your Collected Address Book.
- Select "Newsgroup Messages" to automatically add addresses from
newsgroups to your Collected Address Book.
- Click OK.
Note: Your changes take effect the next time you start Netscape.
Address Autocompletion
Address autocompletion allows you to quickly address mail without having to
search for names or type names completely. Simply type a few characters, and
Mail automatically checks your local address books and the LDAP Directory Server
(if available) and completes the name if it finds a unique match. If multiple
matches are found, Mail shows you a list of all possible choices.
- Select "Local Address Books" to have Mail autocomplete email addresses
by looking for matching entries in your Personal Address Book, Collected Addresses
Book, and any other local address books you may have.
- Check Directory Server and choose a directory server from the list to have
Mail look for matching entries in an address book located on an LDAP Directory
Server. A Directory Server lets you look up addresses that are not stored
in one of your local address books. See Adding and Removing
LDAP Directories for information on setting LDAP directory server settings.
Note: Directory server settings you enter from the Preferences dialog
box apply to all your mail accounts. You can override these settings for
individual accounts by specifying different LDAP directory servers or server
settings using the Addressing settings for an account in the Account Settings
dialog box.
- Click OK.
Adding and Removing LDAP Directories
In general, you add or remove directory servers using instructions provided
by your system administrator. Check with your system administrator for the information
you will need in order to add a new directory server.
To add a new directory server:
- Open the Edit menu, and choose Preferences. You see the Preferences dialog
box.
- Under the Mail & Newsgroups category, select Addressing. (If no options
are available in this category, click the triangle to expand the list.)
- Under Address Autocompletion on the right side of the dialog box, click
Edit Directories.
- In the LDAP Directory Servers dialog box, click Add.
- Enter the following information in the Directory Server Properties dialog
box:
- Name: Enter the name of the directory service (for example, InfoSpace
Directory).
- Host Name: Enter the name of the server, such as ldap.infospace.com.
- Base DN: This setting is used to set the Base Distinguished Name.
Enter codes to restrict searching to a specific country or organization.
For example, c=JP restricts the search to Japan only. Base DN also specifies
the organization to search on within the directory (for instance, o=Netscape
Communications Corporation, c=US).
- Click the Advanced tab to configure LDAP directory server settings.
- Enter the following in the Advanced Directory Server Properties dialog box:
- Port Number: Enter the port number for the LDAP server. The default
is 389.
- Do not return more than: This setting lets you limit the number
of autocompletion matches returned by the directory server. Enter the
maximum number of email address matches to display for autocompletion.
- Search Filter: Enter the search filter to apply to matching results
that are within the specified scope of the search.
- Scope: Defines the limits of the search. Choose one of the following:
- One: Retrieves matching entries by searching the base DN
and one level below the base DN.
- Sub: Retrieves matching entries by searching the base DN
in addition to all levels below the base DN. This is the least restrictive
search.
- Click OK to close the Directory Server Properties dialog box.
- Click OK to close the LDAP Directory Servers dialog box.
To delete a directory server:
- Open the Edit menu, and choose Preferences. You see the Preferences dialog
box.
- Under the Mail & Newsgroups category, select Addressing. (If no options
are available in this category, click the triangle to expand the list.)
- Under Address Autocompletion on the right side of the dialog box, click
Edit Directories.
- In the LDAP Directory Servers dialog box, select the directory that you
want to delete and click Delete.
- Click OK, then click OK again to close the Preferences dialog box.
Editing LDAP Directory Server Settings
To edit the settings for a directory server:
- Open the Edit menu, and choose Preferences. You see the Preferences dialog
box.
- Under the Mail & Newsgroups category, select Addressing. (If no options
are available in this category, click the triangle to expand the list.)
- Under Address Autocompletion on the right side of the dialog box, click
Edit Directories.
- In the LDAP Directory Servers dialog box, select the directory server that
you want to edit, and click Edit.
- Edit the settings by following the instructions under Adding
and Removing LDAP Directories.
[ Return to beginning of section ]
Setting Preferences for Offline Mail and Disk Space
This section describes how to set preferences for startup mode, working offline,
going online, and disk space.
- Open the Edit menu, and choose Preferences. You see the Preferences dialog
box.
- Select the Offline & Disk Space category. (If no options are available
in this category, click the triangle to expand the list.)
- Choose whether you want Mail to remember the state (offline or online) in
which you last exited the program, or if you want to be asked which mode to
start in each time you start the program.
- When going online, choose how you want Mail to handle messages in your Unsent
Messages folder.
- When going offline, choose how you want Mail to download messages.
- Compact folders when it will save over: If checked, helps conserve
disk space by automatically compacting message folders when it will save the
amount of disk space you enter.
- Click OK.
See Working Offline for information on working
offline.
[ Return to beginning of section ]
17 September, 2001
Copyright © 1994-2001 Netscape Communications Corporation.